Ayrflow is an AI back office for field service contractors.
Run your whole operation in ayrflow — customers, leads, quotes, crew scheduling, and invoicing in one place. Already on Housecall Pro or Jobber? Connect it and everything syncs both ways, no migration. Standalone, on top of your CRM, or both.
Card required. Free for 14 days — you're only charged when the trial ends, and you can cancel any time before then.
Why we ask for Google account access: only if you connect Gmail, ayrflow reads inbound customer emails to create leads and sends quotes/invoices from your address on your behalf — nothing else. See full data-use disclosure.
Built by Cole at Pikes Peak Landscaping — running $5M/year of revenue on ayrflow.
A full back office of its own — and a connector when you need one.
ayrflow is a complete system of record on its own: customers, lead intake from every source, AI-drafted quoting from your own rate book, crew scheduling, invoicing, and margin reporting — one workspace your whole team logs into. No other software required.
Already running Housecall Pro or Jobber? Connect it and ayrflow becomes the operations layer on top — syncing customers, quotes, jobs, and invoices bi-directionally so nothing gets retyped and nothing gets migrated. Either way it captures leads from your website, Google, Yelp, and Angi; drafts quotes in ~90 seconds from a customer email or plot plan; assigns work to the right crew; auto-closes jobs when invoices are paid; and shows you revenue and margin by job type, crew, and lead source. Every AI action lands in a review queue you approve — nothing is sent or pushed without your eyes on it.
- Lead intake
Website forms, Google, Yelp, Angi, and email → one inbox.
- AI quote drafting
Turns emails, plot plans, and chats into priced quotes.
- Scheduling & dispatch
Assigns jobs to the right crew on a shared calendar.
- Invoicing follow-through
Auto-closes jobs when invoices are marked paid.
- CRM sync
Two-way sync with Housecall Pro and Jobber.
- Optional Gmail integration
Reads inbound customer email and sends replies from your address.
Stop losing $500k a year to slow quotes.
Running a contracting business shouldn't feel like this.
Leads slip through the cracks.
Inbound emails sit in a personal inbox for hours. By the time you respond, the homeowner already booked someone else.
Quotes eat your evenings.
You're typing line items into Housecall Pro at 11 p.m. after a 12-hour day. One quote takes an hour. You're doing six a week.
Your tools don't talk to each other.
Your CRM, your inbox, your calendar, your rate book — all separate. You're the integration. And you're tired.
You don't know what's profitable.
You know revenue. You don't know which job types, which crews, which customer sources actually make money.
ayrflow is the back office on autopilot
Connect your CRM. Forward your leads. ayrflow does the rest.
Connect HCP or Jobber.
One click. ayrflow imports your customers, rate book, and recent jobs.
Forward your leads.
Point your Squarespace form, Google Business, Yelp, and Angi at your ayrflow inbox. Every lead becomes a customer in your CRM automatically.
ayrflow drafts the quote.
From a plot plan, a lead email, or a quick chat — Flow builds the quote, picks the right line items and units, and pushes it to HCP or Jobber as a draft for you to send.
Everything the office used to do. Without the office.
Universal lead inbox.
One email address captures leads from every source. No more checking 5 inboxes.
AI quote builder.
Describe the job, drop in a plot plan, or paste a customer email. Flow drafts the quote in your rate book.
Smart unit detection.
Per sq ft, linear ft, each, or your own custom unit. Flow learns what each item should be — silently — and lets you override with one tap.
Review queue.
Every AI action goes into a queue you approve. Nothing hits HCP or Jobber without your eyes on it. Undo is free and infinite.
Native HCP and Jobber sync.
Customers, estimates, jobs, invoices — bi-directional, real-time. Switch between them or run both.
Profit visibility.
See revenue, costs, and margin per job type, per crew, per source. Find your money leaks.
Run ayrflow on its own — or natively with Housecall Pro and Jobber.
No CRM? ayrflow is your CRM. Already on one? Use one, use both, switch whenever — your data flows with you.
Pricing that scales with your shop
Every plan includes every feature. Pick the credit volume that matches you.
Trial
Try every feature.
- Full access to every feature
- Card required to start, cancel anytime
- No setup fees
- + more
Starter
For solo operators.
- 1 CRM connection (HCP or Jobber)
- Email and chat support
- All core features
- + more
Growth
For small crews.
- Both CRMs connected
- Priority support
- Plot plan to quote
- Advanced automations
- + more
Pro
For mid-size shops.
- Multiple users included
- Dedicated success manager
- Custom integrations
- All Growth features
- + more
Top-ups available anytime: $25 for 500 credits · $50 for 1,100 · $100 for 2,500. Credits never expire.
Undo is always free. We never charge you to fix our mistakes.
Questions, answered
Get back 12+ hours a week. Spend them however you want.
Start your free 14-day trial. Set up takes 10 minutes. Your evenings start tonight.
Card required. Free for 14 days — you're only charged when the trial ends, and you can cancel any time before then.
How ayrflow uses your Google account data
ayrflow is a web application for contractors running Housecall Pro or Jobber. If you choose to connect your Gmail account from Settings → Integrations, ayrflow requests the Google API scopes below and uses them only for the purposes listed.
- See and download your email (gmail.readonly): So ayrflow can identify inbound customer emails in your inbox and turn them into leads and draft quotes inside your workspace.
- Send email on your behalf (gmail.send): So ayrflow can send quotes, invoices, and customer replies from your own Gmail address after you approve them in the review queue.
- Basic profile (email address, name, profile picture): So ayrflow can display which Google account is connected on your Integrations page.
What ayrflow does not do with your Gmail data
- • We do not sell, rent, or transfer your Gmail data to third parties.
- • We do not use your Gmail data for advertising of any kind.
- • We do not use your Gmail content to train, fine-tune, or improve generalized AI/ML models.
- • We do not let humans read your Gmail data except (a) with your explicit permission for support, (b) for security investigations, or (c) to comply with the law.
- • ayrflow's use of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Full details are in our Privacy Policy. Questions about your data? Email support@ayrflow.io.