Landscaping Business Software Built Around the Takeoff

The problems landscapers actually have

• Bids take an hour each. Measuring off a plot plan, counting plant material, and pricing base, fabric, and mulch by hand is the single biggest drain on an owner's week — and it happens after hours.
• Spring leads outrun the office. March and April produce more inbound than anyone can answer, and the leads that wait two days are already someone else's.
• Maintenance and install crews collide. One calendar, two completely different rhythms, and no way to tell at a glance who is where.
• Material cost drifts. Sod, aggregate, and plant pricing move constantly, so quotes built on last season's numbers quietly lose margin.
• Nobody knows which work pays. Maintenance feels safe and installs feel lucrative, but without labor and material tied to the job it is a guess.

How ayrflow solves them

• Plot plan to priced quote. Drop in the plan or site photos. Flow does the takeoff, maps areas to your rate book line items, applies your margin rules, and hands you a reviewable quote in roughly ninety seconds.
• One lead inbox for the spring rush. Website forms, Gmail, SMS, and calls land in the same queue with the customer matched automatically, so nothing sits.
• Crew-aware scheduling. Assign jobs to named crews with colors, and keep all-day install work out of the timed maintenance grid.
• Rate book with margin controls. Update material pricing once and let ayrflow flag any line item quoting below your floor. Changes can sync back to Housecall Pro or Jobber.
• Real per-job margin. Crew hourly rates generate labor cost from the hours worked, and material spend attaches by receipt photo or Ramp card matched on PO.

A day on ayrflow

6:40am. The owner opens Today. Three overnight leads are already parsed: a retaining wall inquiry with photos, a maintenance renewal, and a warranty question. The attention queue puts the wall inquiry first because it is the largest and the oldest.

7:05am. He forwards the customer's plot plan into Flow. Ninety seconds later the takeoff is done, the wall block and base are priced from his rate book, and the quote is waiting in the review queue. He adjusts one line, approves, and it sends.

9:30am. A maintenance customer texts about an irrigation head. The message appears in the inbox attached to the right property, and Flow drafts a reply that he approves with one tap.

1:15pm. The install foreman buys aggregate on the company card and writes the PO number on the memo. The transaction lands on the job automatically that evening.

4:50pm. Crews clock out. Labor cost posts against each job from their hourly rates, and the profitability view already shows the wall job tracking two points above target.

Frequently asked questions