Invoicing and Payments That Close Themselves

Your account, your money

During onboarding ayrflow provisions a Stripe Connect account in your business name. Every customer payment settles directly to your bank on your own payout schedule. ayrflow is not a payment processor and never holds funds — it is the software that tells Stripe what to bill and then keeps your job records honest about what came back.

What you can bill

• Deposits. Collect a deposit at acceptance so material purchases are not funded out of your operating account.
• Progress invoices. Bill by phase on multi-week projects and keep the outstanding balance visible on the project record.
• Final invoices. Send the same day work completes, built from the approved quote plus any change orders.
• Card and ACH. ACH keeps fees sane on large project totals; cards keep small jobs frictionless.

Follow-up that stops itself

Unpaid invoices surface in the attention queue by age and amount, and ayrflow drafts the reminder for you to approve. When payment clears, the webhook posts back, the job's balance updates, and every scheduled reminder for that invoice is cancelled. The most common source of embarrassment in contractor software — dunning a customer who already paid — simply cannot happen.

From invoice to profitability

Because payments reconcile to the job, revenue lines up with the cost side automatically: labor from crew hourly rates and clocked hours, material from receipts and Ramp card transactions matched by PO number. The profitability report then answers the question that matters — which job types, crews, and lead sources actually make money — instead of waiting for the bookkeeper's month-end.

Alongside your CRM

If you still run Housecall Pro or Jobber, invoices can flow through the sync so the office keeps its familiar view. If you have moved fully onto ayrflow, native invoicing is the whole path from quote to cash in one system.

Frequently asked questions